Leave
The City of McMinnville offers its employees a variety of leave options including sick leave, family/medical leave, vacation, and holiday leave. For the most accurate information employees should consult their applicable collective bargaining agreement or the Employee Handbook.
Vacation
Eligible City employees accrue vacation based on their years of service in a regular-budgeted full-time position. To establish vacation accrual rates upon hire, prior relevant service will be considered. Vacation accrual schedules are as follows:
| Years of Service | Vacation Hours Accrued per Month |
|---|---|
| 1 - 3 years | 6.67/month |
| 4 - 7 years | 8.33/month |
| 8 - 13 years | 10.00/month |
| 14 - 20 years | 12.00/month |
| 21+ years | 13.33/month |
Sick Leave
Sick leave is a paid leave benefit provided to employees for their (or their family member's) injury, mental or physical illness, health condition, need for a medical diagnosis, or the need for preventative medical care. Sick leave may also be used to care for an infant or newly adopted child under 18 years of age or to care for a newly placed foster child. Additionally, sick leave is available for absences related to domestic violence, harassment, sexual assault, or stalking. Sick leave is also available for absences related to a public health emergency and for bereavement purposes. Regular-budgeted full-time employees accrue 8 hours of paid sick leave each month. All other employees accrue paid sick leave at a rate of 1 hour of leave per 30 hours worked.
Holidays
Regular-budgeted full-time employees enjoy 10 paid holidays. Any holiday that falls on a Saturday will be observed the preceding Friday. Any holiday that falls on a Sunday will be observed the Monday immediately following. The following paid holidays are observed:
- New Years' Day (January 1)
- Martin Luther King Jr. Day (3rd Monday in January)
- President's Day (3rd Monday in February)
- Memorial Day (Last Monday in May)
- Juneteenth Day (June 19)
- Independence Day (July 4)
- Labor Day (1st Monday in September)
- Veterans' Day (November 11)
- Thanksgiving Day (4th Thursday in November)
- Day After Thanksgiving Day
- Christmas Day (December 25)
Floating Holidays & Management Leave
Employees in regular-budgeted full-time positions receive two paid floating holidays each fiscal year (July 1 - June 30). Employees in exempt positions (typically managers and supervisors) also receive between three and five days of management leave each fiscal year. Floating holidays and management leave may not be carried forward into the following fiscal year.
FMLA/OFLA/PLO
In accordance with the Family Medical Leave Act (FMLA), the Oregon Family Leave Act (OFLA), and Paid Leave Oregon (PLO), the City of McMinnville provides access to protected leave.
To request protected leave, review the information packet and request form on the Employee Policies and Procedures page.
Leave Donation
Eligible employees on protected leave that do not have sufficient leave accruals may apply for leave donations. If you are interested in applying for leave donations or donating leave, review the policy and forms on the Employee Policies and Procedures page.
