Finance

The Finance Department is responsible for maintaining the financial integrity of the City and providing a wide range of financial support services. The Finance Department ensures the timeliness and accuracy of financial information, the adequacy of internal accounting and budgetary controls, and safekeeping of the City's financial assets.

Finance General Information

Finance Department functions include:

Accounting for all financial transactions and preparation of the Annual Comprehensive Financial Report
Preparing the annual budget and providing on-going monitoring of the budget throughout the year
Developing a long-term fiscal forecast and financial planning information
Managing the City's financial software system
Coordinating the accounts payable process and payments to vendors
Administering payroll processing and employee benefits
Administering property and liability insurance claims
Issuing and managing the City's debt
Investing public finds and ensuring efficient banking services for all City operations
Assisting City departments as needed on various financial issues, including internal control development and compliance

Financial Reporting Award

The Finance Department has received the Government Finance Officers Association (GFOA) Certificate of Achievement for Excellence in Financial Reporting each year since 1988. The Certificate was awarded to the City for publishing an Annual Comprehensive Financial Report (ACFR) that meets the GFOA standards for excellence and that complies with generally accepted accounting principles and applicable legal requirements.

Accounts Payable Automation

The City of McMinnville uses a third party vendor payment program to add efficiencies for the City while offering additional payment options to our vendors. The new options becoming available allow for the opportunity to reduce the amount of time it takes for funds to get to vendors as well as potential administrative efficiencies associated with electronic payments.

Note to our vendors: You will continue to send your invoices directly to City of McMinnville. Once we have approved your invoice(s) and submitted the payment request, our new payment processing partner, Nvoicepay, will release the funds with remittance details via the form of payment option you have chosen. Should you have any technical questions regarding Nvoicepay and the payment process, please contact the Nvoicepay Payment Support Team at vendorsupport@nvoicepay.com.

Online Lien Search

This fee-based program enables registered users to view the City's online lien docket.

The cost per search is $33.00 per property, with no additional charge for duplicate searches on the same property.

To access this system, contact Jennifer Cuellar at 503-434-2350. Registered users can access the site directly at https://conduits.netassets.net/napp/login/login.na.